Removing a class or student — archive or delete
A student has left, or last year's classes are cluttering the screen — take the name off the list without losing the records. Read this before you delete anything.
The screenshots show the app in Bangla, its main language. The buttons sit in the same places in English.
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Find the class you want to put away on the home screen and tap "এডিট" (Edit) on its card. Check the name first — every card has an "এডিট".
Know this before you start, or you can lose a lot. There are two different ways to put something away — "আর্কাইভ" (Archive) moves it out of sight but keeps every record and can be undone any day. "ডিলিট" (Delete) erases it for good, taking attendance, fees and results with it. At year end, archive is almost always what you want.
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At the very bottom are three buttons — "ডিলিট" (Delete), "আর্কাইভ" (Archive), "আপডেট" (Update). To put an old class away, tap "আর্কাইভ". You will see "ক্লাসটির অবস্থা আপডেট হয়েছে" (Class status updated).
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An archived class leaves your home list but is not deleted. You will find it under "আর্কাইভড ক্লাস" (Archived classes).
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To bring it back, open "এডিট" on the archived class — the button now reads "একটিভ" (Active). Tap it and the class returns to its place with everything intact.
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Now for a student. When a student leaves, do not delete them — archive them. Their past attendance and fee records stay in your reports; only their name leaves the daily attendance list.
Deleting a student also removes their earlier fee records. For a student who left mid-year, archiving is the right choice.
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Tap "দেখুন" (View) on the class card, then "শিক্ষার্থীদের প্রোফাইল" (Student profiles). To the right of each student are two small buttons — "প্রোফাইল" (Profile) and "এডিট" (Edit). Tap "এডিট".
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At the very bottom are the same three buttons as a class — "ডিলিট" (Delete), "আর্কাইভ" (Archive), "আপডেট" (Update). Tap "আর্কাইভ".
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Here one thing differs from a class — a small box asks "আপনি কি এই শিক্ষার্থীকে আর্কাইভ করতে চাচ্ছেন?" (Do you want to archive this student?) under the heading "সতর্কতা" (Warning). Nothing to fear, it is only a confirmation. Tap "ওকে" (OK). When you see "শিক্ষার্থীর তথ্য আর্কাইভ স্ট্যাটাস আপডেট হয়েছে।" it is done.
Tapping "ওকে" already saves it. You do not need to tap "আপডেট" as well. Tapping "বাদ" (Cancel) does nothing — the student stays as they were.
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An archived student does not move to a separate page. Further down the same list there is a divider reading "আর্কাইভড শিক্ষার্থী" (Archived students) with their names below it, in a faded colour. They no longer appear in daily attendance.
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To bring them back, tap "এডিট" on the faded name — the "আর্কাইভ" button now reads "একটিভ" (Active). Tap it, answer "আপনি কি এই শিক্ষার্থীকে আবার একটিভ করতে চাচ্ছেন?" with "ওকে", and the student is back where they were with every record intact.
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Now deleting. If you truly mean it, tap "ডিলিট". The app asks "আপনি কি আসলেই ক্লাসে সকল তথ্য ডিলিট করতে চান?" (Do you really want to delete everything in this class?) and gives you a box.
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In that box you must type **DELETE in English capital letters** — exactly like this: DELETE. Switch your keyboard to English, use capitals, then tap "ডিলিট করুন".
This is where most people get stuck. Lowercase delete, Bangla ডিলিট, or any small difference and the button simply does nothing — no error appears, it just sits there and feels broken. It is not broken; the letters must be exactly DELETE.
Common questions
Is there a way to take a student off the attendance list when they leave?
Yes, and it is already in the app — nothing new is needed. Open the student's "এডিট" (Edit), tap "আর্কাইভ" (Archive), then "ওকে" (OK). They leave the daily attendance list while their past attendance, fees and results stay in your reports. The steps above show it with pictures. Do not use "ডিলিট" (Delete) — that erases their old records for good.
Do an archived student's fee dues remain?
Yes. Archiving only takes the name off the daily list — it does not touch the money. Past dues and payments still show in your reports exactly as before.
Does archiving delete anything?
No, nothing at all. Archiving only moves it out of sight — attendance, fees and results all stay exactly as they were. Tap "একটিভ" any day to bring it back.
Can I undo a delete?
No. Deleting removes that class's data from the database and we cannot restore it either. That is exactly why the app makes you type DELETE — so nobody loses everything with an accidental tap.
I am typing DELETE and the button still does nothing.
Check three things: (1) is the keyboard in English? (2) are all the letters capitals — DELETE, not delete? (3) is there a stray space or extra character before or after it? With all three right, the button works.
What should I do with last year's classes?
Archive them. Your home screen stays clean and last year's attendance or fee records are one tap away if you ever need them. When you create the new year's class, "শ্রেণী মাইগ্রেশন" copies the student list across from the old one.
Can I take attendance in an archived class?
No. While archived, the app says "ক্লাসটি আর্কাইভ অবস্থায় আছে" (This class is archived) and the feature is unavailable. Make it "একটিভ" again first.
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More tutorials
- How to sign in Signing in for the first time with your phone number. No email or password needed.
- How to mark your own attendance As a teacher you can record your own daily attendance — it takes one tap.
- How to create a class Before you can take attendance you create the class once. A one-time job.
- How to add students Enter each student's name and roll once. After that, daily attendance is just ticking boxes.
- How to take attendance Daily attendance takes less than a minute. Follow the pictures.
- Taking attendance for every class at once Take attendance for every class from one screen — no need to open them one by one.
- Record what each student did today Attendance tells you who came. Daily progress tells you how much each one did — with the columns you choose yourself, to match whatever your institution teaches.
- Viewing and sharing the attendance report See who attended how many days on one page — and share it as a file when you need to.