Tutorials
Every task, step by step, with a picture of each screen. Tap the one you need — most take a minute.
Everyday teacher tasks
- How to sign in Signing in for the first time with your phone number. No email or password needed.
- Add a second way to sign in to one account Add Gmail to an account created with a phone number. It stays one account and nothing inside it changes.
- How to mark your own attendance As a teacher you can record your own daily attendance — it takes one tap.
- Check your salary and sign "received" When your school records your salary, the app tells you. Check the receipt and tap "বেতন বুঝে পেয়েছি" (Salary received) to leave your own digital signature — proof for both sides.
- How to create a class Before you can take attendance you create the class once. A one-time job.
- Make receipts and results look right — font and size Documents printing in an ugly font? Change it in one place and the receipt, result slip and certificate all change together.
- How to add students Enter each student's name and roll once. After that, daily attendance is just ticking boxes.
- How to add a whole class at once You do not have to type 40 names one by one. Type or paste the list and add everyone at once — no computer needed.
- How to take attendance Daily attendance takes less than a minute. Follow the pictures.
- Taking attendance for every class at once Take attendance for every class from one screen — no need to open them one by one.
- Record what each student did today Attendance tells you who came. Daily progress tells you how much each one did — with the columns you choose yourself, to match whatever your institution teaches.
- Viewing and sharing the attendance report See who attended how many days on one page — and share it as a file when you need to.
- Build a monthly progress report and send it to the guardian Everything you recorded through the month collects onto one page — totals, daily average, best day — and goes to the guardian as an image on WhatsApp.
- How to fix a wrong attendance entry If a previous day's attendance is wrong, correct it from here.
- Moving a student to another class — move, not copy A student has moved up a class or changed section. "অন্য ক্লাসে সরান" (Move to another class) carries their attendance, fee records and guardian link with them. Copying does not — here is the difference.
- Finding a copied student's old attendance and fees — "আগের রেকর্ড" Before 3.2.176 there was no Move — many people used Copy to promote a student, and the old attendance and fees stayed behind in the old class. That student's profile now has an "আগের রেকর্ড" (Prior record) button that opens the old data directly.
- Marking holidays and closed days Eid, an exam break, a flood — write the closed days down once and the report and printout say "বন্ধ" for those days instead of counting everyone absent.
- A student left, or a class is finished — how to remove it (archive or delete) A student has left but their name is still in the daily attendance and fee lists? Marking them as departed (an "ex" student) is already in the app — take the name off without losing a single record. Read this before you delete anything.
- Keeping notes for a class Write down whatever you want to remember about a class and read it back any time.
- Keeping notes on one student Notes kept against one student — illness, a talk with the guardian, discipline or praise. Different from class notes.
- How to issue a character certificate Set the wording once and save it. After that, issuing a certificate is just picking the student.
- How to print a school notice Print a holiday, exam, admission or meeting notice on the school's own letterhead. Ready-made wordings are built in — you only fill in the dates.
- The five routine tiles — what each one is for Class, exam, administrative, personal and institution routines — which ones are only yours, and which one shows other people's work.
- Making a class routine Build your class routine in the app and print it when you need to — and see every other teacher's published routine in one place.
- The office schedule — telling the whole staff about a meeting Publish the meetings and gatherings from your administrative routine to every teacher in the institution in one tap.
- Making an exam routine Write down which class sits which exam on which day, once. Then print it, send it to guardians, and let every teacher in the institution see it.
- Making a question paper Write the exam questions in the app and print them on your institution's letterhead. You never type the full marks — the marks on the questions add themselves up.
- Is my data safe? — backup Where your attendance and fee records live, what happens if you lose the phone, and how to keep your own copy.
- How to use an AI app Tap the "এআই" (AI) button on any screen in Hazira Khata to ask a question — the app builds it and hands it straight to Gemini or ChatGPT, no technical background needed.
Running the institution
- How to set up your institution Once your institution profile exists you can add other teachers, and everyone sees the same classes and students.
- Inviting and approving teachers Adding a teacher to your institution — share the code, then approve the request with one tap.
- Assign a teacher to a class (make them a class teacher) Teacher joined the institution but sees nothing? This one job fixes it — 2 minutes.
- Who can see what — designations and permissions How your other teachers sign in, how much power to give each one through designations — and now, more precisely for one person, through permissions too.
- A teacher has left — removing a member Somebody has resigned, or you approved the wrong person. Take the name off in one tap without losing any of the attendance or fees they recorded — and how to leave an institution yourself.
- Record a teacher's salary and send the receipt After paying a teacher, send them a receipt right from the app — instantly if they use WhatsApp, and as a shareable picture even if they don't.
- Taking admissions online Make one link and share it. Guardians fill the form from home, the applications land in your app, and approving one adds the student straight into a class.
- Join a school as a teacher Use the 6-character code your school gave you to join by yourself.
- Keeping the zakat and donation accounts A separate book for zakat, fitra, sadaqah and donations — who gave, which teacher collected it, and where it went.
- Keeping the managing committee list The president, secretary and members — name, designation and mobile number kept in one place inside the app, in the order you choose, and printable on the institution's letterhead in one tap.
- How to see the staff attendance log Who came in today and who did not, for the whole institution in one place — including why the tab looks empty when it does.
- Making your institution's own website Build a real website for your institution from inside Hazira Khata — free, no coding. Notices, teachers, admission news on one page, with a link you can send to guardians.
For parents
- Using My Child as a parent Keep track of your child with no account at all — vaccine dates, memories, and your own attendance record.
- When a guardian asks to join, on their own A guardian opens the school's website, writes their child's name and sends a request. It lands in the institution tab. All you do is point at which student that is — the guardian confirms the rest themselves.
- Connecting every guardian at once Sending one link at a time takes all day for a class of forty. Send the join request to every guardian in one tap, and connect the parent standing in front of you with a QR code on the spot.
- Connecting a guardian to the diary The teacher shares a link or QR; the guardian taps it and is connected — class messages then reach their phone.
- Sending a message to guardians Notices, homework, fees or exam news — straight to the guardian's phone, free. Photos and PDFs too. Before you send, the app tells you who will actually receive it and who will not.
- Seeing who is connected, and removing someone After sending the requests, the only question that matters is whether it worked. The list at the bottom of the diary answers it — who is marked connected, who to call, and exactly what the red ✕ does.
- Sending the exam routine to guardians You already typed the routine into the app once. One tap sends that same routine to the guardians' phones — no retyping, no photographing a sheet of paper.
- How a parent contacts the teacher Under any diary message there is a button to reach the teacher. There is no reply box in the diary — this explains why, and what to do instead.
- You never buy SMS from Hazira Khata — who actually pays for a message Hazira Khata sells no SMS package and cannot send a single SMS by itself. There are two roads to a guardian's phone — the Digital Diary is completely free, while SMS is charged by your own operator from your own SIM. Here is the difference for one class in one month, with the arithmetic.
Fees, results and the machine
- How to collect fees Create the month's fee once, then record what each student pays. The app works out who still owes what.
- When students pay different amounts One student pays 1000, another 2000, another nothing — each can have their own amount. Old dues are recorded the same way.
- Previous dues — recording old arrears and carrying them forward Enter the dues students carried in from before you started using the app, and let each month's unpaid balance carry into the next month by itself.
- How to make a marksheet Create a subject's mark form, enter the marks, then print the whole class's marksheet.
- Getting every student's result in one go The whole class's results in one PDF in one tap — one page per student, so you never export them one at a time. Print it, or keep it in your own Google Drive and find any student by name years later.
- How to make admit cards and seat cards Make and print exam admit cards and seat cards yourself — with the logo, signatures and dates. Both live on one screen, as two tabs at the top.
- How to make student ID cards Make and print student ID cards yourself — with your logo and their photos.
- How to make staff ID cards Print ID cards for teachers, office staff, guards and support staff — all on one sheet.
- Importing attendance from a machine Take the file off your fingerprint machine and load it into the app — the attendance fills itself in.
- Keeping the income and expense book Where the institution's money came from and where it went — all in one book.