How to see the staff attendance log

Updated 31 August 2026

Who came in today and who did not, for the whole institution in one place — including why the tab looks empty when it does.

The screenshots show the app in Bangla, its main language. The buttons sit in the same places in English.

Scroll the tabs at the top to the right and tap "শিক্ষক হাজিরা" (Staff attendance). The "শিক্ষক হাজিরার তালিকা" (Teacher attendance log) opens.

If the tab opens completely blank, or says staff attendance is for institutions, nothing is broken — you are simply not attached to an institution yet. See the FAQ below.
The date at the top shows today. Tap the left/right arrows to move a day at a time, or tap the date itself to jump to any day.
Below, the institution's teachers are listed — who arrived when, and who has not marked attendance yet.

If it says there are no teachers yet, the institution is fine — you just have not added staff. Add teachers first; the names appear here after that.
Tap a name to open that person's day in detail. If you are an admin or head master you can correct the times.
On that same detail screen, under the arrival and departure times, you see where the teacher marked attendance from — the place name, how far it was from the institution, and a small map. On the map the red circle is where the teacher was and the green square is your institution, so you can compare the two at a glance.

Notice the faint circle around the red dot. It shows how sure the phone was — the teacher was somewhere inside that circle, not exactly on the dot. In villages and indoors GPS often drifts 100-200 metres, so when the circle is large do not judge anyone on a small difference in distance.
Tap "শিক্ষকের হাজিরার রিপোর্ট ও প্রিন্ট" (Staff attendance report and print) to build and print a report between any two dates. Set the start and end date, tap "রিপোর্ট দেখুন" (Show report), then "প্রিন্ট করুন" (Print).
Under the two dates there is a "তালিকা সাজান" (sort the list by) control with two buttons — "পদবী অনুযায়ী" (by designation) and "আইডি নম্বর অনুযায়ী" (by ID number). A tick marks the one in use. If you touch nothing it stays on designation: head master first, then assistant head master, then the teachers, then the office staff.

Tapping "আইডি নম্বর অনুযায়ী" sorts strictly by number — 1001, 1002, 1003 — whatever the designation. In this order the number is also PRINTED in front of each name, on screen and on paper, so you can check the order yourself. It is worth knowing where the number comes from: you can type machine numbers yourself, but once you open "শিক্ষকদের নম্বর ঠিক করুন" the app hands a number to anyone who does not have one. So if a name sits somewhere you did not expect, do not assume the sorting is wrong — open that page, look at their number, and change it if you want. Anyone who genuinely has no number goes to the very end of the list but is never dropped: nobody disappears from the report. And whichever order you pick is exactly the order the printed sheet comes out in.
For each teacher the report shows উপস্থিতি (present), অনুপস্থিত (absent), ছুটি (leave), উপস্থিতির হার (attendance rate) and total hours. The working-day count is printed above the table and the generation date below it.

The অনুপস্থিত column does not appear until the institution's closed days are set. Without them the app cannot tell a Friday from a working day, and would print "absent" against a teacher on Eid — on a sheet their salary depends on. Until then the report says "লেখা হয়নি" (not recorded) instead, which is a statement about missing data, not an accusation.
To switch absences on, go to Settings → "ছুটি ও বন্ধের দিন" (Holidays and closed days). On that page tap your weekly holiday under "সাপ্তাহিক ছুটি", and add dated closures like Eid with "ছুটি যোগ করুন". Once set, the অনুপস্থিত column appears in the report.

Careful — Settings also has a "সাপ্তাহিক ছুটির দিন" row of weekday chips further down. It looks the same but saves to YOUR PHONE only; ticking Friday there will not bring the absent column back. Only the "ছুটি ও বন্ধের দিন" page sets it for the whole institution, and only a head master or admin can.
When a teacher does not come in at all, tap their name. If both আগমন and প্রস্থান are empty you will see two boxes — "অনুপস্থিত লিখে দিন" (write them absent) and "ছুটি লিখে দিন" (write them on leave). Tick the one you need, write a line in "কারণ" saying what happened, and tap "সংশোধন সংরক্ষণ" (Save correction). The report then counts that day as absent.

Save is refused without a reason, on purpose: the teacher can read that reason, and who wrote it and when stays in পরিবর্তনের ইতিহাস (edit history). An absence on a sheet that decides salary and promotion should say why.
If you do not see those two boxes, the day already has an arrival or departure time on it. A time means the person was here, so the app will not let it be called an absence — clear the time first and the boxes appear.

Common questions

The list shows only my own attendance and nobody else's — why?

Your institution's admin or head master has left the "seeing other staff attendance" permission off for you. Nothing is broken and nothing is lost. You can still mark your own attendance exactly as before, and you can see your own row on that page — only everyone else's rows are hidden. Changing the date works too, so you can look back over your own days. If you need the full list, ask the admin or head master: they can switch it on from the প্রতিষ্ঠান page, next to your name, under "অনুমতি".

It used to say "এই তালিকা আপনার জন্য বন্ধ" here — where did that go?

That message was removed. When the permission was off the page used to be empty apart from that one line, and people read it as meaning their own attendance had stopped working too. The page now shows your own attendance in that space instead, so no explanatory line is needed. This change came from a head master's suggestion.

On a teacher's phone the list is simply empty, or shows a load error. Why?

That phone has an older build. The permission is enforced on the server, so they genuinely cannot read other people's attendance — that part is working. What the older build does not know is that it should show them their OWN attendance in that space, so the page looks blank or reports a load error instead. Updating the app fills it with their own row.

The report has no absent column, it says "লেখা হয়নি" instead — why?

Because the app does not yet know which days your institution is closed, so it cannot say anybody was expected in — Fridays and Eid would print as absences. Go to Settings → "ছুটি ও বন্ধের দিন", set the weekly holiday and your closures once, then rebuild the report and the absent column appears. "লেখা হয়নি" (not recorded) does not accuse anyone; it says no information was written for that day.

I ticked Friday under সাপ্তাহিক ছুটির দিন in Settings, but the report still shows no absences.

There are two weekday rows and they are not the same thing. The "সাপ্তাহিক ছুটির দিন" chips inside Settings apply to YOUR PHONE only — they drive your own reminder, not the report. The institution's one lives on Settings → "ছুটি ও বন্ধের দিন", under "সাপ্তাহিক ছুটি" at the top of that page. Set there, every teacher sees the same day and the report counts it. Only a head master or admin can set it.

Can a teacher mark themselves absent or on leave?

No — not in the app and not on the server. If someone could write "leave" on their own day they could erase their own absence, and salary depends on that count. Only a head master or admin can write it. A teacher can still record their own attendance; the absence decision is not theirs.

Will the teacher know if I mark them absent?

Yes. The reason you write is shown to them on their own screen, and who wrote it and when is kept in পরিবর্তনের ইতিহাস (edit history). That is deliberate — if an absence goes against someone''s name they should be able to see it and say so if it is wrong.

I cannot see the boxes for writing someone absent.

The feature is new — update Hazira Khata from the Play Store, then close and reopen the app. If it is still missing, check whether that day already has an arrival or departure time: the boxes do not appear when a time is set.

How do I put up the QR poster, and what does it get me?

On the teacher-attendance page there is an admin option called "স্কুলের QR পোস্টার". Generate it there, print it, and put it at the gate or in the office. A teacher scanning it with their camera is marked present without opening the app and finding the card. The gain is mostly convenience — one scan on the way in. The log notes beside that mark that it came from a scan.

Does a scanned poster prove the teacher was at the institution?

No, and this is worth being clear about. Anyone can photograph the poster once and scan that photo from home — the poster is a static thing that does not change day to day. So "scanned" is a hint, not proof. For the question of where someone actually was, the location and distance lines are far more useful — still not absolute proof, but far more meaningful than a scan. The app says this on the poster screen itself, so that nobody puts the wrong kind of trust in it.

Can I make scanning compulsory, so tapping the button does not count?

Not yet. Right now the app blocks nothing — the scan, the fingerprint, the location and the time are all recorded alongside the attendance, but a missing one never stops the mark. That is deliberate: a broken camera, a torn poster or a GPS that will not lock would otherwise block a teacher who genuinely turned up. We have had the request and it is on the list; if it is built it needs an admin approval path alongside it, or the person locked out is the teacher who actually came.

If several teachers mark attendance from one phone, can I tell?

Each mark stores a marker for which phone it came from. The same marker beside several names means one phone was used. The app does not yet block that or flag it for you — the information is there, you have to look.

Does the map prove the teacher was at the institution?

No, and this is the most important point. A location says where the PHONE reported it was — it is not proof the teacher was inside. A phone can be left outside, and GPS can simply be wrong. The map is where the conversation starts, not where it ends: if something looks off, talk to the teacher.

Are "অবস্থান দেননি" and "অবস্থান পাওয়া যায়নি" the same thing?

No, and the difference matters. "অবস্থান দেননি" (Location not shared) means the teacher declined — which is their right, since sharing is optional. "অবস্থান পাওয়া যায়নি" (Location not found) means they allowed it but the phone could not get a GPS fix, which is very common inside concrete buildings or on a weak network. Neither is a sign of cheating.

Why do older attendance records show no location?

Attendance recorded before this feature existed never stored a position, so nothing is shown for those days. It cannot be filled in afterwards — you will see it from new check-ins onward.

I see "নকল অবস্থানের অ্যাপ পাওয়া গেছে" — what does that mean?

A fake-GPS app was active on the phone, and the app detected it rather than hiding it. The position is still kept so you can see what was claimed. It is serious, but talk to the teacher before accusing anyone — such apps sometimes linger on a phone from games or other uses.

I tap the staff attendance tab and nothing appears — the screen is blank. Why?

Because you are not attached to an institution yet. Staff attendance is an institution feature, so with no institution there are no staff to list and the area stays empty. Nothing is broken and no update is needed. Create your institution profile first (see "How to set up your institution") and this tab starts working by itself.

I have an institution but no teacher names are in the list.

Creating the institution and adding teachers are two separate jobs. Teachers do not appear on their own — add them first, and then their names show up in this list.

How do I include a teacher who has no smartphone?

Tap "ফোন নেই এমন শিক্ষক বা কর্মী যোগ করুন" (Add a teacher or staff member without a phone). Type the name and they appear in the list, and you can record attendance on their behalf. They do not need the app.

Someone I typed in by hand now uses the app themselves, and the name shows twice. What do I do?

Open the "ফোন নেই এমন শিক্ষক বা কর্মী" (staff without a phone) list, tap the hand-typed name, then tap "এখন ফোন ব্যবহার করছেন" (they use a phone now) and choose their own account. The two entries become one, and every attendance record and detail stored under the hand-typed name moves across to their account — nothing is lost. Until you do it the app treats them as two different people, which is why the name appears twice in the attendance list, on ID cards and in the salary list alike.

Is this the students' attendance?

No. This is for teachers and staff — who came in to the institution today. Student attendance is taken inside a class from "উপস্থিতি নিন".

Does staff attendance cost money?

No. No part of Hazira Khata costs money at the moment, staff attendance included.

The report shows how many days someone was absent — where do I see which dates?

Under "প্রতি শিক্ষকের বিস্তারিত" (per-teacher detail), below the summary table, each teacher carries the dates themselves — "অনুপস্থিত ছিলেন — ১৮ আগস্ট ২৬, ১৯ আগস্ট ২৬, ২০ আগস্ট ২৬". For a long range the first 31 dates are printed and the rest summarised as "আরও ৭ দিন" (7 more), otherwise a page fills with nothing but dates. This has been there since 3.2.217 and has reached everyone — if the date line is missing from your printout the app is an old build; update from the Play Store. The count is as correct as before. One more thing: without the holiday calendar set, the app does not know which days the institution was open, so nobody is counted absent and no dates are listed — only a day you marked "অনুপস্থিত" by hand appears.

The report shows "বাতিল" beside a date — does that mean absent?

No, the opposite. A line like "৬ আগস্ট ২৬ · বাতিল — আসে নাই" means you cancelled that day yourself, and "আসে নাই" is the reason you or someone at your institution typed when cancelling — the app did not write those words, it only printed them. A cancelled day is left out of the attendance rate entirely, so it is not inside the absent count either. Real absences sit on their own line, starting "অনুপস্থিত ছিলেন — ". Naming the kind of day beside the date arrived in 3.2.219 and has reached everyone; before that the app printed only the date and the reason, which made it easy to read as an absence date.

Can a teacher mark attendance once on arrival and again on leaving?

Yes, and it already works. The teacher marks once on arriving and once on leaving. If somebody goes home during the day and comes back, each trip is kept separately. The log then also shows who is inside right now, and who arrived but never marked leaving. || For residential staff who never leave there is nothing to switch off — if nobody marks a departure the field simply stays empty; the app never invents a time. So there is no setting to hunt for: those who use it use it, and for everyone else nothing changes.