Keeping the zakat and donation accounts

Updated 20 August 2026

In Ramadan every teacher at the madrasa collects zakat and donations from different places — one brings three thousand, another five. At the end of the month the muhtamim asks how much came in, who brought it, and how much was given out. Until now that lived in a paper notebook, and once zakat money and the school's own money shared one book the accounts became impossible to separate.

A separate book for zakat, fitra, sadaqah and donations — who gave, which teacher collected it, and where it went.

1. 1

   Open the institution page, tap "সম্পূর্ণ প্রতিষ্ঠান ড্যাশবোর্ড" (Full institution dashboard), and scroll a little — you will find "যাকাত ও দান-অনুদান".

2. 2

   Three numbers at the top — total collected, total distributed, and what is left. Below them, zakat and fitra are shown apart from sadaqah and general donations.

   This book is deliberately separate from the school's income and expenses. Zakat may only be spent on its permitted recipients, so the two are never merged. There is no button to move money into the institution fund — if you need to, write an income row in আয়-ব্যয় by hand.

3. 3

   When you collect money, tap "নতুন যাকাত/দান যোগ করুন" (Add a collection). Pick the type at the top — zakat, fitra, sadaqah, general donation, waqf or other.

   Choose the type carefully. Zakat and fitra may only be spent on their permitted recipients, while sadaqah and general donations can go to any madrasa need. A wrong type here cannot be untangled later.

4. 4

   Enter the amount, the donor name and their mobile number. You can also record how it was received (cash, bKash, bank) and what it was given for.

5. 5

   Tap "সংরক্ষণ করুন" (Save) and it is recorded. The app knows who collected it — whoever enters the row is credited with it.

   It works with no internet. Save it and the entry uploads itself when the network returns — useful when you are collecting out in a village.

6. 6

   When you give money out, tap "বিতরণ/খরচ যোগ করুন" (Add a distribution). Choose which fund it comes from, then the recipient name and the amount.

   You cannot pay out of a fund that has no money in it, even if another fund is full. Zakat is counted on its own, sadaqah on its own. The app will refuse it.

7. 7

   The three buttons below give you three views — all transactions, the donor list, and how much each teacher collected.

8. 8

   Tap "শিক্ষকভিত্তিক সংগ্রহ" to see how much each teacher has collected in total, largest first.

9. 9

   Tap "দাতা তালিকা" to see what each donor has given in total. When the same donor gives again, it adds to their earlier total.

   Always record the mobile number if two donors share a name. The number is how the app tells people apart — without it, two men with the same name can end up sharing one total.

10. 10

    Every transaction has a "রসিদ" (Receipt) link beside it. Tap it and the receipt is generated and offered for sharing — WhatsApp or anywhere else.

    Any teacher can print a receipt, not only an admin — the person who took the money is the one standing in front of the donor, and that is when the receipt is needed.

11. 11

    The receipt carries the madrasa name, a receipt number, the donor name, the type, the amount and who collected it. Every receipt has its own number so it can be checked later.

12. 12

    If the receipt text is too small or too large, tap "রসিদের লেখার আকার ও ফন্ট" at the bottom to adjust the size and font.

13. 13

    To correct or remove an entry, tap the transaction in the list. The whole row is tappable, not just the "রসিদ" link. It reopens with what you typed before — change it and tap save, or tap the delete button at the bottom to remove it entirely.

    The delete button is shown only to an admin or head master. An ordinary teacher can reopen and correct an entry they recorded themselves, but not delete it. If you entered anything just to try the feature out, this is how you remove it.

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